Privacy Policy
PRIVACY POLICY OceanX Marine Systems Last Updated: March 2026
- INTRODUCTION
OceanX Marine Systems (“OceanX,” “we,” “us,” or “our”) is committed to protecting the privacy and personal data of our website visitors, clients, and business partners. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website at oceanxmarine.com or interact with our services.
OceanX Marine Systems is registered in Latvia (registration number: [to be added]) with its principal office at Katrīnas dambis 17-14, Rīga, Latvia.
By using our website, you acknowledge that you have read and understood this Privacy Policy.
- DATA CONTROLLER
The data controller responsible for processing your personal data is:
OceanX Marine Systems, SIA Katrīnas dambis 17-14 Rīga, LV-1045, Latvia Email: info@oceanxmarine.com
- WHAT PERSONAL DATA WE COLLECT
We collect the following categories of personal data:
Information you provide directly: When you fill out our contact form, request a consultation, or communicate with us via email, we may collect your full name, company name, email address, phone number, vessel type or fleet information, and any project details you choose to share in the message field.
Information collected automatically: When you visit our website, we may automatically collect your IP address, browser type and version, operating system, referring website address, pages visited and time spent on our website, date and time of access, and general geographic location derived from your IP address.
Cookies and similar technologies: Our website may use essential cookies required for website functionality, analytics cookies to understand how visitors use our website, and preference cookies to remember your settings. You can manage your cookie preferences through your browser settings or our cookie consent banner.
- HOW WE USE YOUR PERSONAL DATA
We process your personal data for the following purposes:
To respond to your inquiries and provide requested information about our retrofit, ship repair, and energy efficiency services.
To prepare and deliver project proposals, feasibility assessments, and commercial offers.
To manage and maintain our business relationship with you, including contract execution and project communication.
To improve our website, services, and user experience through anonymized analytics.
To comply with legal obligations, including tax, accounting, and regulatory requirements under Latvian and EU law.
To send relevant industry updates or service information, only with your explicit consent.
- LEGAL BASIS FOR PROCESSING
We process your personal data based on the following legal grounds under the EU General Data Protection Regulation (GDPR):
Consent — when you voluntarily submit your data through our contact form or subscribe to communications. You may withdraw your consent at any time.
Legitimate interest — to respond to business inquiries, improve our services, and maintain website security, where such interest is not overridden by your fundamental rights.
Contractual necessity — when processing is required to perform or prepare a contract with you or your company.
Legal obligation — when processing is required to comply with applicable laws and regulations.
- HOW WE SHARE YOUR PERSONAL DATA
We do not sell, rent, or trade your personal data to third parties.
We may share your data with the following categories of recipients, only to the extent necessary:
Service providers who assist us with website hosting, email services, IT support, and analytics, under strict data processing agreements.
Professional advisors including legal, accounting, or auditing professionals, where required.
Public authorities when required by law, regulation, or legal proceedings.
All third parties who process data on our behalf are required to maintain appropriate security measures and process your data only in accordance with our instructions and this Privacy Policy.
- INTERNATIONAL DATA TRANSFERS
Your personal data is primarily processed within the European Economic Area (EEA). If any data is transferred outside the EEA, we ensure that appropriate safeguards are in place, such as EU Standard Contractual Clauses or an adequacy decision by the European Commission, in compliance with GDPR requirements.
- DATA RETENTION
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:
Contact form inquiries — retained for up to 24 months from the last interaction, unless a business relationship is established.
Client and project data — retained for the duration of the business relationship and for up to 10 years thereafter, as required by Latvian commercial and tax law.
Website analytics data — retained in anonymized form for up to 26 months.
When personal data is no longer required, it is securely deleted or anonymized.
- YOUR RIGHTS
Under the GDPR, you have the following rights regarding your personal data:
Right of access — to request a copy of the personal data we hold about you.
Right to rectification — to request correction of inaccurate or incomplete data.
Right to erasure — to request deletion of your personal data, subject to legal retention obligations.
Right to restriction — to request that we limit the processing of your data in certain circumstances.
Right to data portability — to receive your personal data in a structured, commonly used, machine-readable format.
Right to object — to object to the processing of your personal data based on our legitimate interests.
Right to withdraw consent — where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, please contact us at info@oceanxmarine.com. We will respond to your request within 30 days.
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Latvian Data State Inspectorate (Datu valsts inspekcija, www.dvi.gov.lv) or the supervisory authority in your country of residence.
- WEBSITE SECURITY
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission via SSL/TLS, access controls limiting data access to authorized personnel, regular security reviews and updates, and secure hosting infrastructure within the EEA.
However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your data, we cannot guarantee absolute security.
- THIRD-PARTY LINKS
Our website may contain links to third-party websites, including technology partners, regulatory bodies, and industry news sources. We are not responsible for the privacy practices or content of these external websites. We encourage you to review their privacy policies before providing any personal data.
- CHILDREN’S PRIVACY
Our website and services are directed at business professionals in the maritime industry. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that we have inadvertently collected such data, we will take steps to delete it promptly.
- CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. The updated version will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy periodically.
For material changes that significantly affect how we process your personal data, we will make reasonable efforts to notify you, such as posting a prominent notice on our website.
- CONTACT US
If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us:
OceanX Marine Systems, SIA Katrīnas dambis 17-14 Rīga, LV-1045, Latvia Email: info@oxms.eu